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Transparent POS pricing: how to compare UK EPOS quotes
A published subscription price is a useful starting point. Check the included features, equipment, processing and billing terms alongside it so you can compare the complete cost of running your venue.
By Amaan Tanveer, Co-founder · · 4 min read
A useful POS pricing page shows the subscription, included features and optional extras clearly. Equipment, processing fees and billing terms also belong in the decision, even when they are supplied separately.
A subscription price is one part of the bill. Check required equipment, optional extras and payment fees before committing.
Choose monthly or annual billing
Servio offers monthly and annual billing. Cancellation takes effect at the billing-period end, and the applicable terms still matter. Compare the flexibility of monthly billing with the commitment and price of an annual option.
Published plan prices make it easier to check the chosen features against a written quote. Keep the plan, extras and billing terms together so the ongoing commitment is clear.
What the historical cost example shows
Our UK POS cost guide retains an August example with recorded monthly estimates from £999 to £1,092. Conditional on those totals, the difference is approximately £93 a month or £1,116 a year. The figures exclude owned equipment and the Servio reader, and the kit and module assumptions need reconciliation. They are dated illustrations, not current quotes, promised savings or evidence of supplier motives. The newer October profile uses one reader and owned tablets and must be assessed separately.
The four numbers to demand from any provider
Before signing, get four cost lines in writing: the subscription tier with your required features; any selected add-ons or external services; the equipment you need, with a stated period for spreading the purchase; and processing fees at your card volume, ticket size and payment mix. Also confirm VAT, billing term, renewal and cancellation charges.
Ask for an itemised quote with the payment mix, equipment requirements and billing term stated. A demo is useful for checking the workflow, but the quote still needs those assumptions.
What Servio publishes
Servio includes QR ordering, loyalty, basic reporting and single-station KDS on every plan. Growth adds multi-station routing, inventory, tables, staff permissions and advanced analytics; Starter can select eligible add-ons. Payments run through Stripe with zero default Servio platform markup, while configured platform fees may apply. The comparison page and guides for Square, Toast, Lightspeed and Revel are starting points for checking features and historical assumptions against a current quote.
How to read a POS pricing page
Read headline prices as the start of a checklist. “From £X/month” identifies an entry price: check whether that tier covers your needs. “Per device” requires a count of chargeable tills, handhelds and screens. “Contact us for pricing” means you need a written quote before comparing totals. “Free POS” may still involve equipment and processing costs. “Integrates with” requires a check of compatibility, access and any second subscription; it does not establish that the tool is included.
Keep a short written breakdown for each shortlisted system, using the same venue requirements and payment mix. It makes differences easier to assess without guessing what a headline includes. Our cost guide illustrates the method with dated estimates; confirm current offers before making the final decision.
Questions
Why can a UK EPOS headline price differ from the total bill?
The subscription is one line. Selected extras, external tools, devices, readers, processing and billing commitments may add to it. Ask for the required setup to be itemised instead of inferring the total from the headline price.
What does published POS pricing mean at Servio?
Starter is £89, Growth £219 and Enterprise £449 per month, excluding VAT, with included features and optional extras listed. Monthly and annual billing are available; cancellation takes effect at the billing-period end under the applicable terms. Equipment and Stripe processing are separate considerations, with zero default Servio platform markup and configured platform fees possible.
Where can I compare UK POS costs?
Use the restaurant POS cost guide and its assumptions to identify the cost lines. Treat historical estimates as illustrations, then check current plan details and obtain written quotes for the equipment, features and payment mix your venue needs.