Resources · Coffee shop & café EPOS · UK

Café EPOS with till, QR and kitchen tickets together

Take counter orders with sizes, milks and syrups, and connect seated QR orders to the same prep queue. Servio Starter includes core café POS, loyalty and one kitchen station from £89/month, with compatible devices and separate payment equipment. Read EPOS systems guide.

What café venues get

Built for the rush

Build counter orders with configured sizes, milk options and extras. Required modifier choices help the barista see the selected drink clearly.

QR ordering for tables

Guests at seated tables can scan, order and pay from their phones. QR ordering is included on every plan and complements staff service.

Prep screen

Single-station kitchen display is included on every plan. Multi-station routing is included on Growth and Enterprise, or available on Starter for £35/month. Use compatible screens and assign menu items to the stations that prepare them; hardware costs remain separate.

Free menu import

Menu import is included on every plan. Upload a supported file, image or PDF, paste text or use a menu URL to create a draft. Review the source against the draft for missing items, categories, prices, modifiers and operator-verified allergen information before publishing.

Know your numbers

Use sales, busy periods and top-item reports to review demand for a new line. Assess ingredients, waste and labour costs separately before drawing conclusions about profit.

From £89/month

Starter covers smaller cafés and food trucks; Growth (£219) adds inventory, analytics and priority support for busy operations.

Why cafés outgrow app-tier tills

A café may need counter orders, seated ordering, a prep screen and stock information as it grows. Compare the complete cost and workflow of one platform with the tools you already use. Servio connects POS, QR and kitchen tickets; inventory and advanced analytics depend on plan or add-on. Read UK POS cost guide, counter POS, QR ordering, prep screens, owner analytics, food truck, dessert lounge or multi-site café.

Switching without closing

Create your account, confirm your email and review your plan. Add your business details, then confirm your free trial in Stripe Checkout. Complete regional setup to open the dashboard. Menu import, Stripe payouts, tables and device registration can follow from Finish setup. Prepare the workflows you need and test them before taking live orders. A setup call is optional; timing depends on the menu, equipment and payment verification. Read FAQ, our menu-migration guide.

How a café morning actually runs on Servio

A morning order can combine a drink, milk choice, extra shot and pastry. Configure these as clear menu choices, then test that the selected modifiers reach the prep screen. Loyalty is included from Starter.

Starter, Growth, or add-ons

Starter at £89/month covers a single counter, QR ordering, one kitchen station, menu import and loyalty. Growth at £219/month adds tables, reservations, routing, inventory and advanced analytics. If routing and stock are the only extras needed, Starter plus £35 routing and £29 inventory is £153/month before VAT, equipment and payment fees. Compare the pricing page against your service requirements.

Cash to open, then the monthly blend

Compare the subscription, required extras, devices, reader, usage charges and card fees at your own sales volume. Historical examples on this site have specific dates and assumptions; they are not current quotes or a promise of the lowest cost. No proprietary Servio till does not mean payment equipment is free. Read plan pricing, methodology page.

Two ways in, then a quiet Tuesday

Create your account, confirm your email and review your plan. Add your business details, then confirm your free trial in Stripe Checkout. Complete regional setup to open the dashboard. Menu import, Stripe payouts, tables and device registration can follow from Finish setup. Prepare the workflows you need and test them before taking live orders. A setup call is optional; timing depends on the menu, equipment and payment verification. The founding Growth pilot offers 30 days free, then £109/month for six paid months, then £219/month if you continue, with case-study acknowledgement. Read prepare your first service, import a menu, connect Stripe.

A food truck and a two-site brunch room are the same platform

Starter suits a single counter and one prep station. Growth adds multi-station routing, tables, inventory and advanced analytics. Enterprise adds central management for a group. Staff accounts are unlimited; role controls depend on the plan.

Pastries 86, oat milk as a modifier, not a new item

Import a draft, then check that milks, sizes and syrups are attached to the right drink. Review prices and availability, and test the published menu on a phone before the first service. Read Import a menu.

Loyalty included. Inventory when you need it.

Loyalty is included on Starter. Inventory is included on Growth or available on Starter for £29/month; routing is £35/month on Starter. Compare the exact extras you need with Growth at £219/month rather than assuming a larger plan is always cheaper. Read Pricing.

The honest café verdict on the month

Use compatible devices you own. There’s no proprietary till to buy or standard setup fee. Integrated cards need a supported reader; other readers work separately, with payments recorded manually. Check printer compatibility before service. Compare the full percentage and fixed payment fee at your average ticket; small-ticket cafés should calculate their own result.

Compare costs before you switch

Read the best UK restaurant POS systems 2026 comparison, the restaurant POS cost guide, and how we calculate every figure.

Common questions

What's the best EPOS system for a UK coffee shop or café?

For a coffee shop, compare modifier handling, counter workflow, prep tickets, loyalty, seated ordering and total fees. Servio Starter includes core POS, QR, loyalty and one kitchen station at £89/month. Growth adds stock, tables and multi-station operations. Trial the menu and equipment before a live morning rush.

What's the best POS system for a small UK café?

Starter at £89/month includes counter POS, QR ordering, loyalty, menu import and one kitchen station. Growth at £219/month adds tables, inventory and routing; eligible Starter extras can suit a counter that needs only some of those functions. Compatible devices and payment equipment are separate. Starter and standard Growth have 14-day trials, while the founding Growth pilot is 30 days free with stated continuation terms.

Do I need to buy a till or card machine?

Use compatible devices you own. There’s no proprietary till to buy or standard setup fee. Integrated cards need a supported reader; other readers work separately, with payments recorded manually. Check printer compatibility before service.

Can Servio handle modifiers like oat milk, syrups and sizes?

Configure size, milk and syrup choices on each drink, then check they reach the prep ticket. Upload a supported file, image or PDF, paste text or use a menu URL to create a draft. Review the source against the draft for missing items, categories, prices, modifiers and operator-verified allergen information before publishing. Selected order modifiers travel to the prep ticket.

Is an EPOS system different from a POS system?

EPOS means electronic point of sale and is commonly used in the UK for POS. Servio is browser-based cloud EPOS for compatible devices, connecting the till, QR orders, kitchen display and venue reporting.

Does QR table ordering make sense for a café?

For brunch-style and seated cafés, yes: guests order and pay from the table without flagging staff, and orders land in the same queue as the counter. It's included on every Servio plan, so you can turn it on for weekend table service and off for weekday counter-only trade.

Will Stripe's 10p fee lose at café tickets?

A percentage plus a fixed transaction fee can cost more than a flat percentage on small tickets. Compare each quoted rate at your own average order and in-person/online mix, including subscription and add-ons. There is no universal £24 or £29 crossover.

Is loyalty a paid add-on on Starter?

Loyalty is included on every plan. Growth adds inventory, multi-station routing, tables and advanced analytics; eligible Starter add-ons let you buy selected capabilities separately.